Board Meeting: December 4, 2006 7pm
Members Present: Scott Howes, Beth VanBelois, Kenton Andreasson, Bill Arnold, Joseph Cote
Meeting opened at 7:05 pm
Old Business:
The lien on the property at 1173 Emerald Forest Lane would be very difficult to pursue. The Association will recoup the funds when the property sells. We will also let the Township handle the maintenance going forward.
Unpaid dues: All unpaid dues are for one year. The Association will send letters via Certified Mail and Scott Howes will meet one on one with all delinquent homeowners. Association to acquire phone number for the lot at 1085 Emerald Forest and contact builder in regards to unpaid dues.
Beth VanBelois and Kenton Andreasson will coordinate with former President Barry Pendley to meet at Davison State Bank and will transfer authority of the Association Bank account. Signature cards will be signed at that time.
Motion for due date for association fees to be changed to March 31st:
Proposed by Scott Howes
2nd by Beth VanBelois
All in favor – unanimous
Motion carried
New Business:
Volunteer mowing program: Did it work or should we hire professional landscapers? The Board will research opportunities for grounds maintenance including the acceptance of no less than three bids from landscape companies. We will ask for quotes on the maintenance of just the front entrance area and also for maintenance on all common areas.
Outdoor lighting for safety: New phase has carriage lights in every yard, but phase 1 does not have any. If homeowners do not have on outside lights, it can be very dark and dangerous. Board will research cost involved to provide homeowners with photocell adapters to install in outdoor lighting. These will automatically turn on the lights at dusk and turn them off at dawn.
Association Newsletter: The Board has agreed to create and distribute a quarterly newsletter. The first newsletter will be available in January. Plans are to include helpful hints, homeowner classifieds, pictures, contests, etc…Board is looking for homeowner input for more content. For cost saving purposes, the newsletter can be distributed through email to internet enabled households. A hard copy would also be distributed to those who do not have internet access.
Motion for Association to purchase a ream of letter size paper to create newsletter:
Proposed by Scott Howes
2nd by Beth VanBelois
All in favor – unanimous
Motion carried
Scheduled next Board meeting for January 8th @ 7:00pm
Meeting adjourned at 8:20 pm