Next meeting date to be determined

In attendance: V. Hunter, S. Howes, J. Cote, J. Tucker and J. Atkinson

2. Minutes approved for May 11, 2009 meeting.

Motioned by S. Howes, second by J. Tucker

3. Financial report presented by S. Howes

Motion to accept by J. Atkinson, second V. Hunter

Unanimously approved.

4. President’s report:

• Front entrance completed with possible addition of one more bush.
• Community picnic August 8, 2009 from 1p.m.- 4 p.m..
• Liens to be attached to properties with dues arrears 2+ years.
• Reissue statements with late fees added to balance.
• Violation letters: Three issued compliance approval letters, others to be followed up on accordingly.
• Newsletter to be done and sent out by V. Hunter and J. Atkinson.

5. New business/projects

• Collect estimates for possible future sprinkler system for front enterance.
• Reimburse V. Hunter for water usage to maintain common area.
• Motioned by J. Atkinson, second by J. Tucker, unanimously approved
• Cul-de-sac landscaping project to be done fall 2009.

6. Adjourned at 9:22 p.m. by V. Hunter

Next meeting August 6, 2009

Thursday, April 16, 2009, 7:00 p.m.

I. Called to order by Beth Vanbelois at 7:00 p.m.: In attendance: Beth Vanbelois, Val Hunter, Joe Cote and Jo Atkinson

II. Minutes approved for March 19, 2009 meeting, motioned by Beth Vanbelois

second by Jo Atkinson

III. Financial Report

1. Review of balance sheet from account by Val Hunter
2. 24 households still outstanding for dues
3. Follow up letters to be sent to households with outstanding dues

IV. President’s Report

1. Violation letters to be followed up with fines for non-compliance
2. Tax updates completed from prior accountant
3. Inspections May 2^nd per weather at 11:00 a.m.
4. Paypal account to be cancelled. Motioned by Beth Vanbelois second by Joe Cote
5. Garage sale June 5^th and 6^th from 9:00 a.m. to 5:00 p.m.
6. Community picnic August 1^st at 1:00 p.m. with rain date of August 8^th
7. Include community participation request in newsletter, to include any donations of supplies for set up.

V. New Business

1. Val meeting with B&B regarding entrance and cul-de-sacs.
2. Continued work on getting Consumers to straighten light posts.

IV. Meeting adjourned at 8:20 p.m. Motioned by Beth Vanbelois, second by Jo Atkinson

Next meeting TBD

1. Called to order by Beth VanBelois at 7:32 p.m.

1. Board meeting minutes from January 22, 2009 approved.

Motioned by Scott Howes/Second by Jo Atkinson

Community meeting minutes from February 19, 2009 approved.

Motioned by Beth VanBelois/Second by Scott Howes

1. Financial

   1. Val Hunter to assume treasurer duties due to resignation of Dave Fuhrwerk effective March 16, 2009

1. Accounts receivable stand at approximately 50% households paid

1. Phone service to be set up and paid by the homeowners association to conduct Chestnut Hills business.

Motioned by Val Hunter/Second Jo Atkinson

Beth VanBelois voting yes

Scott Howes voting no

1. President’s Report

   1. Review corporate by-laws and submit possible amendments

   2. Violation letters being followed up on.

   3. One petition entered to adjust covenant 4.3.2 as to number of pets allowed on one property. Need 2/3 (64) households to carry amendment. Val Hunter to follow up.

   4. Discussed creating a grandfather clause to amend dog run issues. Households would be required to put up approved screening to hide runs from the street view.

1. No new business

1. Adjourned at 8:58 p.m. motioned by Jo Atkinson

Second Scott Howes

Next meeting April 16^th, 2009

Members Present: President Beth VanBelois, Vice President Val Hunter,

Secretary Jo Atkinson, Treasurer Dave Fuhrwerk, Joe Cote, Scott Howes.

Members Absent: None

1. Motion to approve the November 23, 2008 Board meeting minutes was made

by Scott Howes, seconded by Beth VanBelois.

MOTION CARRIED.

1. Financial

1. Letter sent to lawyer to proceed w/ lien letters for unpaid dues of 2 years.

2. 2009 dues statements will go out 2/28/09. Due date 3/31/09.

3. Prepare budget for 2009 and present at Community Meeting on 2/19/09.

4. 30 day deadline has been put in place for covenant compliances/letters to be mailed to violators.

5. 2008 taxes to be prepared and filed by Debbie Sholes-Accountant.

6. Motion made by Joe Cote to lower Association dues for 2009 to $100, motion seconded by Val Hunter. MOTION CARRIED.

7. After review of the current budget, unexpected Association expenses, and current economic outlook, a Motion was made by Beth VanBelois (via e-mail) to Board members, Val Hunter, Jo Atkinson, Dave Fuhrwerk, Scott Howes, and by telephone to Joe Cote to amend the previous motion to lower the Association Dues to $100 for 2009;

Motion made by Joe Cote to establish dues at $125 for 2009, still giving homeowners a one-time Stimulus break. Motion was seconded by Beth VanBelois, members, Jo Atkinson voting YES, Val Hunter voting YES, Dave Fuhrwerk voting NO, and Scott Howes was a NON-VOTE.

MOTION CARRIED.

1. Subdivision lighting nearly complete. Beth VanBelois will follow-up with quotes

from electricians for permanent entranceway lighting to be included in the 2009

budget.

1. Motion to adjourn made by Dave Fuhrwerk, seconded by Beth VanBelois.

MOTION CARRIED. Meeting Adjourned 8:10p.m.

Next Meeting Date: Thursday, March 19 @ 7:30 p.m.

Respectfully Submitted:

Jo Atkinson, Secretary

Agenda:

1. Current financial status

2. Hiring of a Management Company

3. Update association standings

   1. Dues i.e. outstanding debts

   2. Covenant Enforcement

   3. Taxes & finances

   4. Street lighting

   5. Walkway path mulching

4. Open issues

Meeting Notes:

Present at meeting:

Scott Howes – President

Joe Cote – Vice President

Dave Fuhrwerk – Treasure

Bill Arnold – Secretary

Issues covered:

1. Non-payment of dues from homeowners. To send letters of late payment to each homeowner.

2. Walking trail improvement workday is set for September 6. We will create steps on the slope leading to the bridge to stop erosion and help make the path easier to use.

3. Discussed the street lighting issue from the June general meeting with the county board.

4. Approved cost increase for web services.

5. Investigate hiring a property management company to maintain accounting activities i.e.; balance sheets, year-end statements etc., collections, enforcement actions (per board approval), payments to service providers, and legal actions (per board approval). Cost of this service was quoted at $1200 a year.

6. Board will perform a ballot action per home for a yes or no vote on street lighting. According to the June hearing at the township, the board recommended to acquire a vote of the homeowners for a decision. They said the 51% rule will determine the action that will be taken whether to have street lights installed or not.

Meeting was adjourned with the next schedule board meeting TBD.

Meeting called to order at 1902

Members: Scott Howes, Neil Spodney, Joe Cote, John DiMaggio.

I. Old Business

• Accept minutes from last meeting second by Joe Cote.

• $2100 Paid to B&B for mowing and maintenance for July.

• Community Picnic cost $842.91, with 75 people participating.

• B&B Quote for maintenance of subdivision

-$200/month for maintaining of garden and playground

-$200/month to brush hog trail every month

-$3,505 to install weed barrier and mulch 5 ft wide, 2500 ft long trail.

Hold doing the trail until next year but have them brush hog one more time before winter.

• 9 houses still unpaid dues for this year. Scott Howes to go door to door.

II. New Business

• Fall inspections to be done ASAP.

• Terms of board members to be 2 years with election of officers to be done every year. Scott and Joe to stay on for one more year, Neil and John stepping down.

• Clothesline proposal to be voted on at Oct. 11 meeting at twp hall.

• Start accepting nominations for new board members for 2008.

• Privacy fence proposal to be voted on at Oct 11 meeting.

• Street lights are being looked at as a future doing in the sub. Information to be obtained by Joe Cote. Matt Soper to be at Oct 11 meeting to give us an idea of cost and types of street lights available.

Next meeting Sept 27, 7pm.

Adjourned at 2035.

Attendance: Joe, Scott, John, Neil

Called to order at 1905

Minutes from last meeting reviewed and accepted, 2^nd by Joe Cote

9 houses still have not paid their dues (down from 20).

• 1 moved out

• 6 received letters

• 3 letters were returned

INSPECTIONS

• letters getting ready to go out in the mail

MAINTENANCE

• No longer getting quote from Mike’s Lawn Service, could not get reply.

• B&B Landscape doing all maintenance

• Possibly have them back out to do the trees again 20gal/tree

• Quote to keep up maintenance on the subdivision

PICNIC

• Rain or shine

• $25 gift card drawing

• use Sturbridge Park not Emerald Forest Park

TERM LIMITS

• not defined in covenants

• draft a proposal

Portable hoops need a covenant written since police will not enforce ordinance until it hinders traffic.

Meeting at Davison Twp Hall on Oct 11 at 7pm.

Next meeting for officers is Sept 4 7pm.