It is time for our annual community meeting. This year the meeting is scheduled for November 6^th at 7pm at the Davison Township Hall.

We still need volunteers to run for the board. If you are interested, please let Scott know (contact info above) by November 3^rd.

The light survey was completed and submitted to the Township. The vote was 59 houses in favor of lights and 27 houses opposed. We were unable to reach everyone, despite several attempts. However, a clear majority emerged in favor of the lights.

At the meeting in addition to the election of the new board, we will review the budget for the year and review the list of homes that have not paid their dues.

We look forward to seeing everyone there!

View Larger Map

Agenda:

1. Current financial status

2. Hiring of a Management Company

3. Update association standings

   1. Dues i.e. outstanding debts

   2. Covenant Enforcement

   3. Taxes & finances

   4. Street lighting

   5. Walkway path mulching

4. Open issues

Meeting Notes:

Present at meeting:

Scott Howes – President

Joe Cote – Vice President

Dave Fuhrwerk – Treasure

Bill Arnold – Secretary

Issues covered:

1. Non-payment of dues from homeowners. To send letters of late payment to each homeowner.

2. Walking trail improvement workday is set for September 6. We will create steps on the slope leading to the bridge to stop erosion and help make the path easier to use.

3. Discussed the street lighting issue from the June general meeting with the county board.

4. Approved cost increase for web services.

5. Investigate hiring a property management company to maintain accounting activities i.e.; balance sheets, year-end statements etc., collections, enforcement actions (per board approval), payments to service providers, and legal actions (per board approval). Cost of this service was quoted at $1200 a year.

6. Board will perform a ballot action per home for a yes or no vote on street lighting. According to the June hearing at the township, the board recommended to acquire a vote of the homeowners for a decision. They said the 51% rule will determine the action that will be taken whether to have street lights installed or not.

Meeting was adjourned with the next schedule board meeting TBD.

Location:

General meeting held at the Davison Community Center

Agenda:

1. 2007 Budget review of carry over

2. 2008 Budget review and vote

3. Update on association standings such as;

a. Dues

b. Covenant rules

c. Taxes

d. Street lighting

e. Mowing of common areas

f. Neighbor hood picnic

g. Neighbor hood cleanup day

h. Neighbor hood garage sale

i. Dead tree removal from cul-de-sac

4. Open issues

Meeting Notes:

1. 2007 budget was closed on.
2. 2008 budget was voted on by the 12 people who attended the meeting.
3. Mowing service quote by B & B was the same as last year and will be re-awarded to them.
4. Non-payment of dues from approximately 50% if the homeowners. Year-end actions to send letters and or other means such as legal to bring into compliance.
5. Enforcement of covenants. Several homes have brought their sheds into compliance with association guidelines.
6. Several street lighting proposals were discussed tonight. Several areas such as cost, short and long-term gains, and taxes were reviewed. Lights are to create a safer environment and uniformity to the overall neighborhood appearance. Still awaiting cost estimates from the power company.
7. Discussed neighbor hood projects for next year, such as creek cleanup, walking trail enhancements, installing steps to the play ground just like the ones on the east side going to the board walk. Also, front entrance improvements by adding flowers and wood chips.
8. Community cleanup is planned for May 3.
9. Community picnic is planned for June 7.
10. Community yard sale is planned for June 6-7.

Meeting was adjourned with the next schedule board meeting TBD.

Open positions are still available on the board.

Place: Davison Twp Hall

Attendance: Joe Cote, Neil Spodney, Scott Howes, John DiMaggio and 21 houses represented.

Called to Order at 1915.

Profit & Loss Statement:

1/01/2007 through 10/10/2007

Category Description

INFLOWS

DUES $13,395.00

LATE FEE $575.00

TOTAL DUES $13,970.00

TOTAL INFLOWS $13,970.00

OUTFLOWS

COMMUNITY EVENTS $911.07

LEGAL-PROF FEES $407.50

LIABILITY INSURANCE $981.00

OFFICE

MAILINGS $321.65

PAYPALCHARGES $13.95

WEBHOSTING $150.00

OTHER OFFICE $72.70

TOTAL OFFICE $558.30

OPEN SPACE MAINTENANCE

BOARDWALK $1,720.00

CULDESACS $81.44

MOWING $975.00

TREES $5,032.00

TOTAL OPEN SPACE MAINTENANCE $10,666.31

OVERALL TOTAL $3,303.69

Street Lights

Board to get quote for decorative light poles and quote for individual post that would be placed in front yard of homes in phase I to match phase II.

Empty Lots

Contact lot owners to grade and seed in exchange for advertising of the lots being available on the web site.

Proposals

Proposal 1 Clothes drying equipment

15 no and 5 yes

Proposal 1 failed.

Proposal 2 Location of basketball hoops

16 yes and 4 no

Proposal 2 passed.

Proposal 3 privacy fence

17 no and 3 yes

Proposal 3 failed.

New board members:

Bill Arnold, Brad Gearhart and Pat Hendrickson and Dave Fuherwerk.

Adjourned at 2030.

Meeting called to order at 1902

Members: Scott Howes, Neil Spodney, Joe Cote, John DiMaggio.

I. Old Business

• Accept minutes from last meeting second by Joe Cote.

• $2100 Paid to B&B for mowing and maintenance for July.

• Community Picnic cost $842.91, with 75 people participating.

• B&B Quote for maintenance of subdivision

-$200/month for maintaining of garden and playground

-$200/month to brush hog trail every month

-$3,505 to install weed barrier and mulch 5 ft wide, 2500 ft long trail.

Hold doing the trail until next year but have them brush hog one more time before winter.

• 9 houses still unpaid dues for this year. Scott Howes to go door to door.

II. New Business

• Fall inspections to be done ASAP.

• Terms of board members to be 2 years with election of officers to be done every year. Scott and Joe to stay on for one more year, Neil and John stepping down.

• Clothesline proposal to be voted on at Oct. 11 meeting at twp hall.

• Start accepting nominations for new board members for 2008.

• Privacy fence proposal to be voted on at Oct 11 meeting.

• Street lights are being looked at as a future doing in the sub. Information to be obtained by Joe Cote. Matt Soper to be at Oct 11 meeting to give us an idea of cost and types of street lights available.

Next meeting Sept 27, 7pm.

Adjourned at 2035.

Attendance: Joe, Scott, John, Neil

Called to order at 1905

Minutes from last meeting reviewed and accepted, 2^nd by Joe Cote

9 houses still have not paid their dues (down from 20).

• 1 moved out

• 6 received letters

• 3 letters were returned

INSPECTIONS

• letters getting ready to go out in the mail

MAINTENANCE

• No longer getting quote from Mike’s Lawn Service, could not get reply.

• B&B Landscape doing all maintenance

• Possibly have them back out to do the trees again 20gal/tree

• Quote to keep up maintenance on the subdivision

PICNIC

• Rain or shine

• $25 gift card drawing

• use Sturbridge Park not Emerald Forest Park

TERM LIMITS

• not defined in covenants

• draft a proposal

Portable hoops need a covenant written since police will not enforce ordinance until it hinders traffic.

Meeting at Davison Twp Hall on Oct 11 at 7pm.

Next meeting for officers is Sept 4 7pm.

Meeting called to order at 7:05pm

Members: Scott Howes, Joe Cote, Neil Spodney and John DiMaggio.

Acceptance of resignation by Beth Vanbelois.

Election of Vice President: Joe Cote

Election of Treasurer: John DiMaggio

Election of Secretary: Neil Spodney

Old Business

I. Mike’s Lawn Service

A. Budget $2000

B. Have him brush hog, trim bushes, stone cul-de-sacs, regrade cul-de-sac in

back of sub and replant grass.

C. John will ask for a firm quote.

II. Play Ground

A. Have the board possibly spray weed killer on play ground.

III. Banking Summary

A. As of June 4, 20 houses have yet to pay bills. Scott will be going door to

door to approach people on this issue.

B. The 3 empty lots have never received a bill for dues, bill will be sent.

IV. Sprinklers

• Cost would be at least $1875 to hook up. The break down of cost is as follows:

$105 for a 5/8”meter or $170 for a 1” meter

$870 to dig hole for 5/8” meter or $945 for 1” meter

$900 to tap into the water line

• Shelf this idea until more money is available.

V. Surveying

It would cost $2800 to resurvey all the common areas.

New Business

I. Make sure all new residents get the Covenants.

II. Party

Rentals

• Bounce house $300

• Tent/tables/chairs $300

• Hot dogs/buns/condiments $300

Houses on Sturbridge are responsible for bringing dessert, Alexandria is to bring chips and Emerald Forest is to bring favorite side dish for a BBQ. Move the party to Emerald Forest Park and rent a generator for the bounce house

III. Insurance has been renewed

IV. Next meeting July30, 7pm-at Joe Cote’s house.

V. Meeting adjourned at 8:20pm.

Meeting called to order at 7pm.

Members: Scott Howes, Beth Vanbelois and Joe Cote.

Neil Spodney to be added to board per Scott Howes seconded by Joe Cote.

Unpaid Dues $3950.00

• $50 fine assessed on each unpaid invoice

Mowing

• Thursday or Friday schedule

• Fertilizer to be done on a as needed bases

Inspections of all houses in Chestnut Hills and violations reported

• Major violations have until end of year to be taken care of otherwise $50/month fine (fences not with covenants along with sheds).

• Minor violations have until end of summer to be taken care of otherwise $25/month fine (yards (unsightly)/yard lights not working)

• Easy violations have 30 days to be taken care of other wise $10/month fine (ie. Boats, campers, toppers)

Portable hoops

• Not allow at all? Possibly need vote.

• Have person place name and address on pole so they are responsible for up keep of system (clean net, backboard not broken and other maintenance being performed)

Maintance

• Mikes Tractor will be brush hogging and trimming bushes and maintaining entrance

• Doing maintenance on Playground equipment

• Need another quote of how many hours with items quoted per hour

Trees

• Everybody’s responsibility to water them

Sprinklers

• Joe Cote to talk with township about a box and meter

Taxes to be filed by CPA.

Yard sale June 1-2.

Next meeting June 4 at 7pm.

Members present: Scott Howes, Beth VanBelois, John Dimaggio, Joe Cote

Old Business:
Unpaid dues: 3 houses have paid their dues, 3 remain outstanding (1 of which is a vacant property). Efforts continue to collect the remaining dues.

Newsletter: To be distributed on January 15th by Joe Cote

Mowing and New Trees: One quote received for mowing from Petoskey Lawncare Plus for $215 per mowing. New Trees: Douglas Tree Farm, $160 per 1.5-2in diameter tree, based on 20-30 trees. Further quotes to be obtained by Beth VanBelois

Lighting: Photovoltaic eyes run about $8 per light fixture, however, look very unsightly.

New Business:
Scott Howes to pursue website improvements with Barry Pendley.

Community meeting to be scheduled around March 1st to present budget.

Meeting adjourned at 8:25pm