Next meeting date to be determined

In attendance: V. Hunter, S. Howes, J. Cote, J. Tucker and J. Atkinson

2. Minutes approved for May 11, 2009 meeting.

Motioned by S. Howes, second by J. Tucker

3. Financial report presented by S. Howes

Motion to accept by J. Atkinson, second V. Hunter

Unanimously approved.

4. President’s report:

• Front entrance completed with possible addition of one more bush.
• Community picnic August 8, 2009 from 1p.m.- 4 p.m..
• Liens to be attached to properties with dues arrears 2+ years.
• Reissue statements with late fees added to balance.
• Violation letters: Three issued compliance approval letters, others to be followed up on accordingly.
• Newsletter to be done and sent out by V. Hunter and J. Atkinson.

5. New business/projects

• Collect estimates for possible future sprinkler system for front enterance.
• Reimburse V. Hunter for water usage to maintain common area.
• Motioned by J. Atkinson, second by J. Tucker, unanimously approved
• Cul-de-sac landscaping project to be done fall 2009.

6. Adjourned at 9:22 p.m. by V. Hunter

Next meeting August 6, 2009

Thursday, April 16, 2009, 7:00 p.m.

I. Called to order by Beth Vanbelois at 7:00 p.m.: In attendance: Beth Vanbelois, Val Hunter, Joe Cote and Jo Atkinson

II. Minutes approved for March 19, 2009 meeting, motioned by Beth Vanbelois

second by Jo Atkinson

III. Financial Report

1. Review of balance sheet from account by Val Hunter
2. 24 households still outstanding for dues
3. Follow up letters to be sent to households with outstanding dues

IV. President’s Report

1. Violation letters to be followed up with fines for non-compliance
2. Tax updates completed from prior accountant
3. Inspections May 2^nd per weather at 11:00 a.m.
4. Paypal account to be cancelled. Motioned by Beth Vanbelois second by Joe Cote
5. Garage sale June 5^th and 6^th from 9:00 a.m. to 5:00 p.m.
6. Community picnic August 1^st at 1:00 p.m. with rain date of August 8^th
7. Include community participation request in newsletter, to include any donations of supplies for set up.

V. New Business

1. Val meeting with B&B regarding entrance and cul-de-sacs.
2. Continued work on getting Consumers to straighten light posts.

IV. Meeting adjourned at 8:20 p.m. Motioned by Beth Vanbelois, second by Jo Atkinson

Next meeting TBD

1. Called to order by Beth VanBelois at 7:32 p.m.

1. Board meeting minutes from January 22, 2009 approved.

Motioned by Scott Howes/Second by Jo Atkinson

Community meeting minutes from February 19, 2009 approved.

Motioned by Beth VanBelois/Second by Scott Howes

1. Financial

   1. Val Hunter to assume treasurer duties due to resignation of Dave Fuhrwerk effective March 16, 2009

1. Accounts receivable stand at approximately 50% households paid

1. Phone service to be set up and paid by the homeowners association to conduct Chestnut Hills business.

Motioned by Val Hunter/Second Jo Atkinson

Beth VanBelois voting yes

Scott Howes voting no

1. President’s Report

   1. Review corporate by-laws and submit possible amendments

   2. Violation letters being followed up on.

   3. One petition entered to adjust covenant 4.3.2 as to number of pets allowed on one property. Need 2/3 (64) households to carry amendment. Val Hunter to follow up.

   4. Discussed creating a grandfather clause to amend dog run issues. Households would be required to put up approved screening to hide runs from the street view.

1. No new business

1. Adjourned at 8:58 p.m. motioned by Jo Atkinson

Second Scott Howes

Next meeting April 16^th, 2009

Meeting was called to order on February 19, 2009 at 7:07 p.m.

Members Present: President Beth VanBelois, Vice President Val Hunter, Secretary Jo Atkinson,

Treasurer Dave Fuhrwerk, Joe Cote, and Scott Howes.

Members Absent: None

1. The 2009 Budget was presented by Treasurer Dave Fuhrwerk.

1. All homeowners present were given ballots and asked to vote on the proposed budget.

1. The 2009 Budget was approved by a 20% vote of the Community.

1. General questions were taken in an open forum by the President.

1. Motion to adjourn made by Scott Howes, seconded by Dave Fuhrwerk.

MOTION CARRIED. Meeting Adjourned at 7:41 p.m.

Respectfully Submitted:

Jo Atkinson, Secretary

Meeting was called to order on February 19, 2009 at 7:07 p.m.

Members Present: President Beth VanBelois, Vice President Val Hunter, Secretary Jo Atkinson,

Treasurer Dave Fuhrwerk, Joe Cote, and Scott Howes.

Members Absent: None

1. The 2009 Budget was presented by Treasurer Dave Fuhrwerk.

1. All homeowners present were given ballots and asked to vote on the proposed budget.

1. The 2009 Budget was approved by a 20% vote of the Community.

1. General questions were taken in an open forum by the President.

1. Motion to adjourn made by Scott Howes, seconded by Dave Fuhrwerk.

MOTION CARRIED. Meeting Adjourned at 7:41 p.m.

Respectfully Submitted:

Jo Atkinson, Secretary

Members Present: President Beth VanBelois, Vice President Val Hunter,

Secretary Jo Atkinson, Treasurer Dave Fuhrwerk, Joe Cote, Scott Howes.

Members Absent: None

1. Motion to approve the November 23, 2008 Board meeting minutes was made

by Scott Howes, seconded by Beth VanBelois.

MOTION CARRIED.

1. Financial

1. Letter sent to lawyer to proceed w/ lien letters for unpaid dues of 2 years.

2. 2009 dues statements will go out 2/28/09. Due date 3/31/09.

3. Prepare budget for 2009 and present at Community Meeting on 2/19/09.

4. 30 day deadline has been put in place for covenant compliances/letters to be mailed to violators.

5. 2008 taxes to be prepared and filed by Debbie Sholes-Accountant.

6. Motion made by Joe Cote to lower Association dues for 2009 to $100, motion seconded by Val Hunter. MOTION CARRIED.

7. After review of the current budget, unexpected Association expenses, and current economic outlook, a Motion was made by Beth VanBelois (via e-mail) to Board members, Val Hunter, Jo Atkinson, Dave Fuhrwerk, Scott Howes, and by telephone to Joe Cote to amend the previous motion to lower the Association Dues to $100 for 2009;

Motion made by Joe Cote to establish dues at $125 for 2009, still giving homeowners a one-time Stimulus break. Motion was seconded by Beth VanBelois, members, Jo Atkinson voting YES, Val Hunter voting YES, Dave Fuhrwerk voting NO, and Scott Howes was a NON-VOTE.

MOTION CARRIED.

1. Subdivision lighting nearly complete. Beth VanBelois will follow-up with quotes

from electricians for permanent entranceway lighting to be included in the 2009

budget.

1. Motion to adjourn made by Dave Fuhrwerk, seconded by Beth VanBelois.

MOTION CARRIED. Meeting Adjourned 8:10p.m.

Next Meeting Date: Thursday, March 19 @ 7:30 p.m.

Respectfully Submitted:

Jo Atkinson, Secretary

It is time for our annual community meeting. This year the meeting is scheduled for November 6^th at 7pm at the Davison Township Hall.

We still need volunteers to run for the board. If you are interested, please let Scott know (contact info above) by November 3^rd.

The light survey was completed and submitted to the Township. The vote was 59 houses in favor of lights and 27 houses opposed. We were unable to reach everyone, despite several attempts. However, a clear majority emerged in favor of the lights.

At the meeting in addition to the election of the new board, we will review the budget for the year and review the list of homes that have not paid their dues.

We look forward to seeing everyone there!

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