1. Call to order 7:00 pm by Val
   1. Members present

                                                               i.      Val Hunter

                                                             ii.      David Clarke

                                                            iii.      Jay Tucker

                                                          iv.      Liz Hall

                                                           v.      Sherry Cohoon

1. Review of Meeting Novembers’ minutes
   1. Motion to accept by Hall
   2. Second by Hunter
   3. Approved 
   4. Review of Financial reports
      1. Motion to accept by Clarke
      2. Second by Hall
      3. Approved
      4. Discussion of letters for past dues
         1. Writing of letters for past dues.
         2. Discussion of changes to the Covenant.
            1. This has been decided to be moved to the January meeting.
            2. Discussion of Hiring ADAC collection agency.
               1. Discussion to see how current method continues to work versus collection agency.

                                                               i.      Motion to delay hiring ADAC

                                                             ii.      Motion by Hall

                                                            iii.      Seconded by Tucker

                                                          iv.      Motion Passed

1. Closure of meeting;
   1. Motion to dismiss Clarke
   2. Seconded by Cohoon
   3. Meeting brought to close.

Friday, November 12, 2010   7:00 pm

1.  Meeting called to order by Val Hunter @7:05 pm

a.   Members in attendance include: 

Val Hunter

Elizabeth Hall

Jay Tucker

Sherry Cohoon.

2.  Board Positions for 2011 are as follows:

Val Hunter – President

Elizabeth Hall – Vice President

David Clarke– Secretary

Sherry Cohoon – Treasurer

Jay Tucker – 5^th Person/Web-Site Coordinator

3.  Two sets of minutes from Sept. 10, 2010 board meeting and  

     Oct. 14, 2010 community meeting.                                                                                                                              

Jay motions to approve both sets of minutes

Liz second’s

Minutes Approved

4.  Elizabeth went over the expenses

1. Val motions to except financial statement;
2. Jay seconds it.
3. Approved

5.  Rep from ADAC (Association Dues Assurance Corporation) came and                                       spoke to Board on what they have to offer and the costs.  Rep will send                    Val Hunter a copy of the new Collection Agreement for the Board to go over at next meeting. He did say that we can re-write some of it.

6.  Delinquent Dues:

a. Discussion about delinquent households

b. Will discuss how to proceed at next meeting

7.  Re-Scheduled Board Meeting for Covenant for December 8^th at 7 pm.

8.  Two new residents…gift cards to be sent

9.  8:30 meeting called.

References for ADAC

CAI (Community Association Institute)

Trade show March 12, 2011

Association Kramer Triad in MI

Lake Columbia   Jackson MI   Harry Breinser

I.     Called to order at 7:00 pm by Val Hunter

II.    Elizabeth Hall presented the 2010 proposed budget
A.  Discussion on money proposed for connecting sprinklers
B.  Discussion on why we are giving new resident $20 gift cards.
C.  Vote taken – budget approved by 20 homeowners yea and 0 nay

III.   Discussion on slippery road conditions and that residents should call                                                     Genesee County and let them know the condition of entrance and roads.

IV.   Discussed put a sign on Oak St. at entrance letting people know that
Emerald Forest and Sturbrudge run off of Alexandria.

V.    Discussion on the Trail -
A.  Need to find out how many residents actually use trail.
B.  Find out if we don’t keep up trail, will township take over upkeep.
C.  Find out since township and builder broke the master plan for sub,
why should we have to spend the money for it’s upkeep.
D.  Find out if trail is wetland protected.

VI.   Discussion on paying kids or association member to do work and having
Them sign a waiver.  Decided that probably was not a good idea.

VII.  Discussion on getting more people interested in serving on the board.
A.  Let residents know about board member incentives.

VIII. Discussion on website and how it hasn’t been update.  Barry is coming to next board
Meeting to discuss how we can update website.

XI.   Drawing for 2010 dues – winner pays no 2010 dues
A.  Winner of drawing Jim & Lisa McDonough

X.    Meeting adjourn at 7:58 pm

Next meeting date to be determined

In attendance: V. Hunter, S. Howes, J. Cote, J. Tucker and J. Atkinson

2. Minutes approved for May 11, 2009 meeting.

Motioned by S. Howes, second by J. Tucker

3. Financial report presented by S. Howes

Motion to accept by J. Atkinson, second V. Hunter

Unanimously approved.

4. President’s report:

• Front entrance completed with possible addition of one more bush.
• Community picnic August 8, 2009 from 1p.m.- 4 p.m..
• Liens to be attached to properties with dues arrears 2+ years.
• Reissue statements with late fees added to balance.
• Violation letters: Three issued compliance approval letters, others to be followed up on accordingly.
• Newsletter to be done and sent out by V. Hunter and J. Atkinson.

5. New business/projects

• Collect estimates for possible future sprinkler system for front enterance.
• Reimburse V. Hunter for water usage to maintain common area.
• Motioned by J. Atkinson, second by J. Tucker, unanimously approved
• Cul-de-sac landscaping project to be done fall 2009.

6. Adjourned at 9:22 p.m. by V. Hunter

Next meeting August 6, 2009

Thursday, April 16, 2009, 7:00 p.m.

I. Called to order by Beth Vanbelois at 7:00 p.m.: In attendance: Beth Vanbelois, Val Hunter, Joe Cote and Jo Atkinson

II. Minutes approved for March 19, 2009 meeting, motioned by Beth Vanbelois

second by Jo Atkinson

III. Financial Report

1. Review of balance sheet from account by Val Hunter
2. 24 households still outstanding for dues
3. Follow up letters to be sent to households with outstanding dues

IV. President’s Report

1. Violation letters to be followed up with fines for non-compliance
2. Tax updates completed from prior accountant
3. Inspections May 2^nd per weather at 11:00 a.m.
4. Paypal account to be cancelled. Motioned by Beth Vanbelois second by Joe Cote
5. Garage sale June 5^th and 6^th from 9:00 a.m. to 5:00 p.m.
6. Community picnic August 1^st at 1:00 p.m. with rain date of August 8^th
7. Include community participation request in newsletter, to include any donations of supplies for set up.

V. New Business

1. Val meeting with B&B regarding entrance and cul-de-sacs.
2. Continued work on getting Consumers to straighten light posts.

IV. Meeting adjourned at 8:20 p.m. Motioned by Beth Vanbelois, second by Jo Atkinson

Next meeting TBD

1. Called to order by Beth VanBelois at 7:32 p.m.

1. Board meeting minutes from January 22, 2009 approved.

Motioned by Scott Howes/Second by Jo Atkinson

Community meeting minutes from February 19, 2009 approved.

Motioned by Beth VanBelois/Second by Scott Howes

1. Financial

   1. Val Hunter to assume treasurer duties due to resignation of Dave Fuhrwerk effective March 16, 2009

1. Accounts receivable stand at approximately 50% households paid

1. Phone service to be set up and paid by the homeowners association to conduct Chestnut Hills business.

Motioned by Val Hunter/Second Jo Atkinson

Beth VanBelois voting yes

Scott Howes voting no

1. President’s Report

   1. Review corporate by-laws and submit possible amendments

   2. Violation letters being followed up on.

   3. One petition entered to adjust covenant 4.3.2 as to number of pets allowed on one property. Need 2/3 (64) households to carry amendment. Val Hunter to follow up.

   4. Discussed creating a grandfather clause to amend dog run issues. Households would be required to put up approved screening to hide runs from the street view.

1. No new business

1. Adjourned at 8:58 p.m. motioned by Jo Atkinson

Second Scott Howes

Next meeting April 16^th, 2009

Meeting was called to order on February 19, 2009 at 7:07 p.m.

Members Present: President Beth VanBelois, Vice President Val Hunter, Secretary Jo Atkinson,

Treasurer Dave Fuhrwerk, Joe Cote, and Scott Howes.

Members Absent: None

1. The 2009 Budget was presented by Treasurer Dave Fuhrwerk.

1. All homeowners present were given ballots and asked to vote on the proposed budget.

1. The 2009 Budget was approved by a 20% vote of the Community.

1. General questions were taken in an open forum by the President.

1. Motion to adjourn made by Scott Howes, seconded by Dave Fuhrwerk.

MOTION CARRIED. Meeting Adjourned at 7:41 p.m.

Respectfully Submitted:

Jo Atkinson, Secretary